In report writing you should use what?

• A. Vague language
• B. Specifics
• C. Generalities
• D. Ambiguities

Answer: (B)

Clarity in report writing comes from using specifics. The best choice is specifics because reports must be precise, verifiable, and actionable. When you document an incident, include exact facts: who was involved, what occurred, when and where it happened, how it unfolded, and any observable details that support the conclusion. Specific language avoids misinterpretation and reduces the chance of disputes later. Vague language, generalities, and ambiguities obscure the facts, leaving readers unsure what actually occurred or who was responsible, and can undermine the credibility of the report. For instance, instead of saying someone acted strangely, specify actions, times, and descriptions: the subject yelled, grabbed at an officer's equipment, and fled north on Main Street at 2:15 p.m. This approach provides a clear, factual account that others can rely on.